Executive Assistant

Job Title: Executive Assistant
Location: Mumbai

About Barclays
Barclays is a British universal bank. We are diversified by business, by different types of customers and clients, and by geography. Our businesses include consumer banking and payments operations around the world, as well as a top-tier, full service, global corporate and investment bank, all of which are supported by our service company which provides technology, operations and functional services across the Group.

Risk and Control Objective
Take ownership for managing risk and strengthening controls in relation to the work you do.

Working Flexibly

We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognises and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs

Hybrid Working

Structured hybrid role:
At Barclays, we offer a hybrid working experience that blends the positives of working alongside colleagues at our onsite locations, together with working from home. We have a structured approach where colleagues work at an onsite location on fixed, ‘anchor’, days of the week, for a minimum of two days a week or more, as set by the business area (or nearest equivalent if working part-time hours). Please discuss the working pattern requirements for the role you are applying for with the hiring manager. Please note that as we continue to embed our hybrid working environment, we remain in a test and learn phase, which means that working arrangements may be subject to change on reasonable notice to ensure we meet the needs of our business.

Introduction:

Dedicated administrative support to the APAC RSG Head (based in Mumbai) and RSG Team in Mumbai

What will you be doing?

• Support the APAC RSG Head & team with administrative aspects relating to the Function such as diary management, travel bookings , client meetings and manage senior visitors into the region.
• Assist with processing invoices by liaising with external firms and internal business approvers
• Process and reconcile expenses for team members
• Secure conference rooms/video-conferencing for meetings and events
• Track Senior Visits in the country – own the itinerary where Transaction banking is the host.
• Create and maintain team distribution lists where applicable
• Provide individual administrative assistant support on request (including answering phones, printing, photo-copying, scanning, arranging couriers, delivering mail and planning meetings/managing diaries)
• Pro-actively ensure all new joiners (permanent, contractors and secondees) to the team are fully on-boarded from an administrative/technology perspective
• Organise travel arrangements and itineraries
• Assist in establishing best practices by partnering with the other assistants in the region to achieve high performing standards and efficiencies
• Assist in cross border requirements & approvals for business trips
• Other ad hoc duties on request

What we’re looking for:

• Strong interpersonal skills
• Relevant experience of secretarial / administrative experience
• Working experience with Microsoft Word, PowerPoint, Outlook and Excel
• Fluent in English (both written and oral)
• Excellent communication skills
• Consistent attention to detail and accuracy
• Experience of working in financial services
• Awareness about information security and confidentiality
• Service oriented attitude that works well with a wide range of stakeholders
• Strong time management and personal organisation skills.
• Able to effectively plan and prioritise to set and meet deadlines
• Passion for continuous improvement
• Able to act independently and exercise good judgment
• Passion for continuous improvement and comfortable working in a changing environment
• Graduate in any discipline

Skills that will help you in the role:

• Previous experience of managing senior level stakeholders
• Previous experience of using planning tools and Microsoft office
• Billing and vendor management experience within financial services / corporate including experience of eBilling
• Ability to work remotely with different time zones

Where will you be working?
Mumbai

Be More at Barclays
At Barclays, each day is about being more – as a professional, and as a person. ‘Be More @ Barclays’ represents our core promise to all current and future employees. It’s the characteristic that we want to be associated with as an employer, and at the heart of every employee experience. We empower our colleagues to Be More Globally Connected, working on international projects that improve the way millions of customers handle their finances. Be More Inspired by working alongside the most talented people in the industry, and delivering imaginative new solutions that are redefining the future of finance. Be More Impactful by having the opportunity to work on cutting-edge projects, and Be More Valued for who you are.
Interested and want to know more about Barclays? Visit home.barclays/who-we-are/ for more details.
Purpose, Values and Mindset

We deploy finance responsibly to support people and businesses, acting with empathy and integrity, championing innovation and sustainability, for the common good and the long term.
Our values underpin everything we do: Respect, Integrity, Service, Excellence and Stewardship.

Respect
We harness the power of diversity and inclusion in our business, trust those we work with, and value everyones contribution.
Integrity
We operate with honesty, transparency and fairness in all we do.
Service
We act with empathy and humility, putting the people and businesses we serve at the centre of what we do.
Excellence
We champion innovation, and use our energy, expertise and resources to make a positive difference.
Stewardship
We prize sustainability, and are passionate about leaving things better than we found them.

Our Mindset shapes how we take action, living by our Values, driven by our Purpose, always with our customers and clients at the heart of what we do; our Mindset is to Empower, Challenge and Drive.

Empower
Trust and support each other to deliver. Make decisions with those closest to the topic. Include diverse perspectives. Celebrate success and learn from failure.
Challenge
Question whether things can be done better. Use insights based on data to inform decisions. Be curious about how we can adapt and improve. Speak up and be open to alternative viewpoints.
Drive
Focus on outcomes. Deliver with pace. Be passionate and ambitious about what we do. Take personal responsibility. Actively build collaborative relationships to get things done.