Associate Accts Payable Administrator

Job Overview:

Reports to Accounting Manager and Liaise with Engineers, Design Supervisor, and Designers of own discipline.

Lutech Resources has over 25 years’ experience providing tailor made recruitment and integrated resource management to leading Engineering, Energy and Manufacturing sector companies worldwide. We set ourselves apart from others in the industry by building long term relationships with both our clients and candidates based on a mutual understanding of their targeted industry and a passion for excellence. With every engagement, our goal is to quickly place qualified talent with the best suited employer. We have a genuine understanding of candidates and clients’ needs. Along with a dynamic and effective service, we strive for positive outcomes for everyone, every time.

Key Tasks and Responsibilities:

• Assists with opening, date stamping, and distributing all incoming mail
• Complete all processed invoices
• Ensure all completed invoices are filed in the file room by the close of business each Friday
• Respond to queries from managers, auditors and vendors, for copies of invoices
• Box up A/P files and detail the contents to be transported to off-site storage
• Maintain off-site storage inventory record books
• Ensure compliance with policy and procedure, and adherence with internal controls
• Must be able to lift boxes up to 30 lbs; requires sitting for long periods of time, bending, stooping squatting, and repetitive data entry
• Excellent attendance required
• Prior experience with Accounts Payable and Accounting software system helpful, to allow career succession
• Willingness and ability to learn proprietary AP software system
• Demonstrated proficiency in Microsoft Office products including Word, Excel, and Outlook
• Proficient with rapid numeric data inputting – 10 key by touch
• Demonstrated attention to detail a must
• Strong interpersonal skills and ability to interact with other employees
• Communicates well (orally and written) with internal and external customers
• Maintains clear, concise, and professional language when speaking with individuals and groups.

Essential Qualifications and Education:

• High school diploma or equivalent
• Minimum 3 years in accounts payable data entry with 1 year accounts payable processing experience
• Experience with large multi-national company
• Experience with SOX
• Quickly learns the required proficiency in new tasks or duties that require the use of multiple systems
• Must be a team player
• Possess excellent decision making/problem solving skills
• Timely follow-up including returning calls and responding to requests
• Excellent organizational and time management skills
• Processes paperwork quickly and effectively
• Responsible for clear and concise email communication, that is responded to daily
• Action oriented to get the job done well and on time
• Produces high quality work that can be measured

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