Personal Secretary

Key Responsibilities:Scheduling & Calendar Management:Organize and maintain the MDs calendar. Schedule meetings, appointments, and travel plans. Remind and follow up on important deadlines.

Communication Management:Screen and respond to phone calls, emails, and other communications. Draft, format, and print relevant documents as per instructions. Liaise with internal departments and external stakeholders.

Travel & Logistics:Make travel arrangements (flights, accommodation, transport). Prepare detailed itineraries and handle all logistics for official trips. Document & File Management:Maintain confidential files and records systematically.

Prepare reports, meeting minutes, presentations, and other documents. Handle data entry, typing, printing, scanning, and file organization. Meeting Coordination:Organize and coordinate internal and external meetings.

Prepare agendas, send invites, and ensure all arrangements are in place. Take and circulate minutes and follow up on action items. Office & Personal Assistance:Handle both official and personal errands as assigned.

Ensure a high level of discretion and confidentiality. Support in personal tasks like bill payments, gift purchases, etc. Confidentiality & Discretion:Maintain strict confidentiality in all matters.

Handle sensitive matters with professionalism and tact. Other Responsibilities:Assist with HR, admin, and coordination tasks if needed. Act as a bridge between the MD and staff/clients when required.

Requirements:Strong communication and interpersonal skills. High level of integrity and discretion. Ability to multitask and prioritize efficiently.

Proficiency in MS Office (Word, Excel, PowerPoint, Outlook). Presentable, professional, and well-organized.

Information :

• Company : Mentors Zone
• Position : Personal Secretary
• Location : Gautam Budh Nagar, Uttar Pradesh
• Country : IN